As an international humanitarian organisation, we see equity, diversity and inclusion as an important enrichment for our society. Therefore, we would like to represent this diversity within the MSF organization in Germany and especially invite people who do not define themselves as part of the majority society to apply for the position if they are suitably qualified. We are seeking a person with competencies in cross-cultural behaviour and excellent organising and planning skills and tools. With a high level of service orientation, you enjoy working in a team. With these competencies, we are convinced you will do an excellent job to support our management team (MT).
Working with us is exiting and allows a unique insight into the humanitarian work of our organisation. We give space and seek input on a variety of topics. Your experience is valuable to us. We have clear leadership values, promote an open feedback culture and allow your professional ambitions to develop.
Management Team-Support Officer (f/m/d)
job location
Berlin
start date
asap
job duration
2 years with option of extension
job dimension
40 hours per week
application deadline
14.03.2021
TASKS
- Prepare MT meetings including the agenda and minutes; ensure that MT priorities are pursued reliably and that MT action points are followed up on effectively
- Support and contribute to planning and reporting processes related to strategic- and annual planning
- Identify bottlenecks affecting MT processes and continuously increase the efficiency and effectiveness of the MT’s work
- Assist and support General Director and its teams in well-functioning of the department and upcoming tasks through scheduling, correspondence, meeting preparation, presentations etc.
- Oversee the updating and maintenance of internal info-platforms, records and databases to ensure information is organised and readily available for the MT and staff
- Provide support services to contribute to the effective functioning of the organisation through meeting preparation, research, reporting etc.
PROFILE
- Key personal competencies are cross-cultural awareness, service orientation, planning and organizing, teamwork and cooperation
- Minimum track record of three years’ experience in supporting and organizing business processes and general administrative work
- Specialised knowledge of the application of common business processes and tools (MS Office, Sharepoint, Trello, Outlook, Project Management planning tools)
- Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services
- Fluency in both oral and written communication in English and sufficient German skills B2 to answer phone calls and other external requests
- Structured and organized approach to handle different topics in parallel and keep an overview
- Very good communication skills and networking competencies
- High level of discretion and sensitivity to organisational needs
OFFER
- Payment according to internal salary structure; in this position according to group 3 with full-time employment (40h/week) from 2.826 to a maximum of 3.576 Euro, depending on the relevant professional experience
- Benefits: 30 days of annual leave per year, 13th salary, subsidized public transport ticket, regular increases in salary according to salary structure, company pension (from min. 2 years of employment period) as well as free drinks and fruit
- Meaningful and diversified work within a respectful and positive organization culture
- Insights on international field projects through regular reports, presentations and exchange with colleagues
- Possibility of taking an active part in shaping the organization through cross-departmental working groups, regular staff surveys etc.
- Personal development through inhouse trainings and the support of individual training programs